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Internal Intranet for Global Production Locations

Disclaimer

About the project

FlexMirror Group implemented an internal intranet to connect its production locations and support internal communication across the organization. The platform provides a single internal space where teams can access shared information and stay aligned.

Technology

  • Microsoft 365
  • SharePoint Online
  • Power BI
  • Microsoft Forms
  • Power Automate

Services

  • Intranet development
  • UX and content structure design
  • Partner training and onboarding

Industry

  • Architecture
  • Interior design
  • Manufacturing

The challenge

With multiple production locations, FlexMirror needed a reliable internal solution to improve information flow and coordination. Existing communication methods made it harder to keep teams aligned and informed.

Objectives

#1

Create a secure intranet accessible to all partners.

#2

Centralize projects, templates, and brand materials.

#3

Create a secure intranet accessible to all partners.

How did we do it?

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1. Platform design and structure

We designed a modular intranet in SharePoint Online, ensuring intuitive navigation and consistent branding across partner sites.

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2. Project submission and directory

A Microsoft Form connected to SharePoint automates project uploads, creating entries with images and descriptions visible to all partners.

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3. HQ resources hub

We developed a central “Resources” section for approved brand assets, templates, and imagery, ensuring all partners use up-to-date materials.

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4. User access and permissions

Partner access was configured through Microsoft 365 Groups, ensuring security while simplifying onboarding.

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5. Power BI reporting

Custom dashboards were created for partner-level performance tracking, integrated directly into SharePoint pages.

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6. Partner training and support

HQ administrators received a step-by-step manual and training to manage news, updates, and partner content independently.

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1. Platform design and structure

We designed a modular intranet in SharePoint Online, ensuring intuitive navigation and consistent branding across partner sites.

2. Project submission and directory

A Microsoft Form connected to SharePoint automates project uploads, creating entries with images and descriptions visible to all partners.

3. HQ resources hub

We developed a central “Resources” section for approved brand assets, templates, and imagery, ensuring all partners use up-to-date materials.

4. User access and permissions

Partner access was configured through Microsoft 365 Groups, ensuring security while simplifying onboarding.

5. Power BI reporting

Custom dashboards were created for partner-level performance tracking, integrated directly into SharePoint pages.

6. Partner training and support

HQ administrators received a step-by-step manual and training to manage news, updates, and partner content independently.

Development process:

Step 1

Step 2

Step 3

Step 4

The outcome

The intranet now serves as a central internal communication tool for FlexMirror’s production locations. It helps teams stay connected, improves coordination, and supports more efficient internal collaboration across locations.

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10

Global partner sites connected

100

+

Projects centralized

1

Platform for news, assets & reporting

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