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Building a Global Partner Intranet with Microsoft 365, SharePoint, and Power BI

Disclaimer

About the project

FlexMirror Group needed a unified intranet to connect partners worldwide, simplify collaboration, and centralize brand resources and project reporting. The new platform enables all partners to submit projects, share materials, and access HQ-provided templates and data dashboards securely through Microsoft 365.

Technology

  • Microsoft 365
  • SharePoint Online
  • Power BI
  • Microsoft Forms
  • Power Automate

Services

  • SharePoint development
  • Microsoft 365 integration
  • UX and content structure design
  • Partner training and onboarding
  • Dashboard implementation (Power BI)

Industry

  • Architecture
  • Interior design
  • Manufacturing

The challenge

FlexMirror operated across more than a dozen partner regions, each managing information independently. The lack of a shared intranet caused delays, inconsistent communication, and outdated materials circulating across teams. The company needed a single digital workspace that would align partners globally — combining project sharing, brand consistency, and performance tracking in one environment.

Objectives

#1

Create a secure intranet accessible to all partners.

#2

Centralize projects, templates, and brand materials.

#3

Create a secure intranet accessible to all partners.

How did we do it?

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1. Platform design and structure

We designed a modular intranet in SharePoint Online, ensuring intuitive navigation and consistent branding across partner sites.

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2. Project submission and directory

A Microsoft Form connected to SharePoint automates project uploads, creating entries with images and descriptions visible to all partners.

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3. HQ resources hub

We developed a central “Resources” section for approved brand assets, templates, and imagery, ensuring all partners use up-to-date materials.

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4. User access and permissions

Partner access was configured through Microsoft 365 Groups, ensuring security while simplifying onboarding.

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5. Power BI reporting

Custom dashboards were created for partner-level performance tracking, integrated directly into SharePoint pages.

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6. Partner training and support

HQ administrators received a step-by-step manual and training to manage news, updates, and partner content independently.

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1. Platform design and structure

We designed a modular intranet in SharePoint Online, ensuring intuitive navigation and consistent branding across partner sites.

2. Project submission and directory

A Microsoft Form connected to SharePoint automates project uploads, creating entries with images and descriptions visible to all partners.

3. HQ resources hub

We developed a central “Resources” section for approved brand assets, templates, and imagery, ensuring all partners use up-to-date materials.

4. User access and permissions

Partner access was configured through Microsoft 365 Groups, ensuring security while simplifying onboarding.

5. Power BI reporting

Custom dashboards were created for partner-level performance tracking, integrated directly into SharePoint pages.

6. Partner training and support

HQ administrators received a step-by-step manual and training to manage news, updates, and partner content independently.

Development process:

Step 1

Step 2

Step 3

Step 4

The outcome

The FlexMirror intranet now serves as the global communication and resource center for all partners. It has streamlined collaboration, reduced duplicated work, and improved the consistency of external materials. Partners can easily publish projects, download brand assets, and access the latest updates from HQ within a single, user-friendly platform.

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10

Global partner sites connected

100

+

Projects centralized

1

Platform for news, assets & reporting

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